Legal Secretary for an International Law Firm, Dubai

A leading global law firm is seeking a proactive Legal Secretary to join its Company Commercial Practice Group in Dubai. The successful candidate will provide confidential, professional support to senior stakeholders in a fast-paced environment, with opportunities for career development and growth.

Responsibilities:

  • Stakeholder Engagement: Manage communication with internal and external clients, draft responses to correspondence, and assist with queries during stakeholder absences.

  • Diary and Travel Management: Organize diaries, meetings, and travel arrangements, proactively resolving scheduling conflicts.

  • Document Management: Handle short document tasks and collaborate on larger documents, ensuring organized and accurate filing.

  • Meeting Organization: Prepare agendas, coordinate logistics, and ensure all necessary resources for meetings, both physical and virtual.

  • Workflow Management: Oversee the end-to-end process for stakeholder requests and delegate tasks to support teams to meet deadlines.

  • Financial Administration & Compliance: Assist with financial administration and ensure compliance with firm policies and procedures.

  • Pitch and Presentation Creation: Support the creation of impactful pitches and presentations for clients and stakeholders.

  • Team Collaboration: Contribute to a positive team environment and provide support to colleagues as needed.

  • Client Service Excellence: Ensure excellent client service by being responsive, flexible, and anticipating stakeholder needs.

  • Technology Utilisation: Use firm technology tools to improve productivity, reporting, and collaboration.

Qualifications:

  • Degree or ILEX educated

  • Previous experience in an international law firm.

  • Advanced Microsoft Office skills, Outlook, teams and copilot with typing speed over 40WPM

  • Experience formatting legal documents with legal filing and court bundles.

  • Proven ability to anticipate and exceed client expectations with exceptional service.

  • Strong written and verbal communication skills, with the ability to liaise with senior stakeholders.

  • Ability to proactively solve problems and take initiative to implement solutions.

  • Able to manage tasks effectively while maintaining responsibility for outcomes.

  • Ability to thrive in a dynamic environment and adapt to new technologies.

  • Collaborative approach, supporting colleagues and contributing to team success.

 

To apply please send your CV to hello@recruitme-uae.com

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