Our client, an international law firm, is seeking a Legal Secretary-Omani National for their Muscat office, to provide secretarial and administrative support for partners, managers and associates to assist the smooth running of their assigned work group and department.

 

Responsibilities

 

Managing the lawyers’ calendars by scheduling appointments, court appearances and litigation deadlines, and following-up with lawyers to ensure deadlines are met; 

To create and amend documents, correspondence and e-mails to ensure compliance with legal procedures and correct grammatical usage, using FileSite document management system and audio dictation and manuscripts to a high degree of accuracy and often to tight deadlines; tracking changes in completed documents using Track Changes; 

Compiling motion records and briefs, and transcribing letters and/or dictated proceedings as needed; 

To open new clients on system, together with preparation of client files including correspondence, supporting documents etc.; 

Preparing standard litigation proceedings, first drafts of various pleadings, orders and other court documents; 

Time recording; 

To handle certain invoicing procedures and entering date in multiple systems as for instance for billing and/or time entries; 

To schedule meetings, taking phone calls from clients in associates’ absence presenting a professional and courteous image to clients and other outside parties; 

To arrange travel and accommodation, to prepare and send LPOs and to keep track of itineraries; 

To provide general administrative assistance – scanning, filing, photocopying, processing expense forms etc.; 

Provide support to other people in the office and carry out other general administrative tasks as required; arranging courier deliveries; and 

Carry out or provide support for conflict of interest searches as needed

secretarial support to the Work Group using FileSite, Microsoft Word, Outlook, PowerPoint, and Excel; 

 

The candidate we are looking for will have:

Omani nationality

Education to at least a diploma level; a secretarial qualification is desirable; 

At least two years experience as a legal secretary in a law firm; 

A good communication skills, excellent English verbal and written communication skills; 

An excellent IT-skills in MS Office; 

Fast and accurate audio typing experience and excellent attention to detail; 

Be organised and have the ability to meet tight deadlines; 

Be a team player but have he ability to work independently; and 

Have good interpersonal skills, strong work ethic and be adaptable and flexible. 

 

You can apply by sending your CV to This email address is being protected from spambots. You need JavaScript enabled to view it.

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