The Senior Executive Assistant will provide critical administrative support to the Principal and Partners ensuring that operational, project-based and business development requirements are carried out effectively and efficiently.
The position requires thorough knowledge of the Leaderships teams business needs and is expected to maintain a working knowledge of the Firm, relevant practice areas and the industry in general.
 

 

      Partner / Principal Support: 

Draft excellently written communications, reports, presentations, and spreadsheets of a standard to be communicated company-wide or with top clients 


Effectively manage and utilize the CRM system and assist with business development by establishing appropriate relationships with client contacts. 


Conduct research and generate reports by collecting data from various tools 


Review daily news feeds, articles and security updates and relate to consultants or practice areas as appropriate 


Manage professional calendar(s) by coordinating appointments, prepare meeting agendas, take meeting minutes, book conference rooms, catering and other logistics when planning bigger events 


Manage, submit and reconcile time reports, expenses, credit card statements and payments 


Arrange extensive travel requests, often changing at the last minute for multiple colleagues 


Project Support: 

Review, format, proofread and prepare documents and presentations, adhering to company standards 


Coordinate project set-up for new engagements: communicating the team SharePoint site, managing permissions and ensuring all is in order on client site (security/ID badges, printer access, etc.) 


Understand and compile financial documents necessary to open a job, leverage WIP tracking, and manage client invoicing and payment processing where applicable 


Support proposal efforts by conducting research (to create board member maps) and providing up-to- date Firm data 



General Administrative 

Provide coverage, assistance, and back-up for other administrative staff 


Attend and participate in administrative team meetings and other office-wide meetings and events 


Oversee/direct clerical and/or temporary help as needed 


 

            Experience, Education and Skill Requirement: 

            Degree educated 

            Five years corporate Director level support experience in a professional services industry 


            Well-articulated, with an excellent command of the English language 


            Excellent analytical, administrative, organizational and time management skills 


            Outstanding interpersonal skills, able to interact effectively at all levels 


            Comprehensive knowledge of core MS Office, Windows, SharePoint, and private software applications and technology, Including networks and databases. Specifically, strong capability in Excel and Power Point 


            High levels of initiative, resourcefulness and responsiveness. Able to identify problems, anticipate others’ needs and take         proactive action where appropriate 


            Handle sensitive information in a confidential manner 


            Sound judgment with independent decision making 


Professional demeanor with experience in a multinational environment

 

You can apply by sending your CV to This email address is being protected from spambots. You need JavaScript enabled to view it.

Follow us on twitter: @recruitme_uae

Add us on Linkedin: RecruitME: Administration, Human Resource and Finance Recruitment in Dubai