About the Role

 

We’re looking for an experienced Receptionist / Administration Assistant with great all-round Administration skills to report to the Office Manager and support the team in general. This role is suited to someone who enjoys a full, challenging and varied day with a strong team ethos and can-do attitude.  

 

 

Key Responsibilities:

 

·     Answer, screen and forward any incoming phone calls, actioning as appropriate

·     Provide office support services to ensure efficiency and effectiveness within the office

·     Provide general support to visitors.

·     Receive and sort daily mail/deliveries/couriers

·     Maintain security by following procedures and controlling access to visitors

·     Update conference/meeting room calendars and schedule meetings/appointments

·     Assist in preparation of meetings, conferences and conference telephone calls

·     Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

·     Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories.

·     Perform other clerical receptionist duties such as filing, photocopying, collating, faxing, Travel arrangements and online media research.

 

 

Education and Qualifications:

 

·       Secretarial qualification advantageous

 

 

Skills and Competencies:

 

·      Fluent, corporate business level, written and spoken English communication skills

·      Reliable, on time and with corporate personal presentation at all times.

·      Experience in a reception role in a corporate firm in DIFC preferred 

·      Ability to prioritise workload and to deal with multiple parties and requests

·      Ability to communicate with tact and diplomacy, both verbally and in writing with all levels of the organisation

·      Strong attention to detail with strong organisational skills

·      Strong interpersonal skills required to maintain collaborative working environment

·      Advanced proficiency in Microsoft Office suite (Excel, Work, Outlook, PowerPoint)

·      Experience dealing with international time zones

You can apply by sending your CV to This email address is being protected from spambots. You need JavaScript enabled to view it.

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